Healthcare Data Migration Services
Move patient records, clinical data, and operational history between EHR systems safely — with rigorous validation, HIPAA compliance, and proven rollback procedures.
What We Do
End-to-end healthcare data migration — from planning and data mapping through go-live support and post-migration audit.
EHR-to-EHR Migration
Complete patient record migration between EHR systems — Epic to Cerner, Meditech to Epic, Allscripts to athenahealth, and any other EHR combination. Demographics, encounters, clinical notes, medications, allergies, lab results, and more.
Data Mapping & Transformation
Field-level data mapping from source to target system — clinical code crosswalks (ICD-9 to ICD-10, RxNorm, LOINC), identifier mapping, data type conversions, and custom transformation logic.
Validation & Quality Assurance
Pre-migration data profiling, in-flight validation against clinical business rules, post-migration record count reconciliation, and clinical staff review of sampled patient records.
HIPAA-Compliant Migration
All migration activities executed under BAA with end-to-end PHI encryption, secure transfer protocols, access logging, and documentation for HIPAA compliance audits.
How It Works
Migration Planning
We define scope, data domains, migration approach (big bang vs phased), tooling, timeline, and rollback strategy — before any data moves.
Mapping & Pipeline Build
We build data extraction, transformation, and loading pipelines using Mirth Connect, FHIR Bulk API, or custom ETL based on your systems.
Testing & Validation
We run test migrations, validate output against business rules and record counts, and conduct clinical review of sampled records.
Go-Live & Post-Migration Audit
We manage the cutover, provide go-live command center support, and conduct a post-migration audit covering data completeness, quality, and HIPAA compliance.
Why Choose Our Migration Team
Zero Patient Safety Incidents
Our rigorous validation and clinical review process has delivered hundreds of migrations with zero patient safety incidents related to data integrity issues.
Proven Rollback Procedures
Every migration we plan includes a tested rollback strategy. We maintain source system availability and have clear trigger criteria defined before cutover begins.
Full-Lifecycle Support
We stay with you through planning, build, testing, go-live, and the post-migration audit period — not just until the data is loaded.
Frequently Asked Questions
How long does a healthcare data migration typically take?
Timeline depends heavily on data volume, system complexity, and the number of data domains in scope. A small practice migration (single site, limited history) may take 6-8 weeks. A large health system migration (multiple sites, years of history, many data types) can take 6-18 months including planning, testing waves, and go-live.
What data formats do you migrate from and to?
We migrate data in any format the source system can export: HL7 v2 messages, FHIR resources (Bulk FHIR), SQL database exports, proprietary CSV or XML formats, CDA documents, and custom flat files. We transform all of these into the format required by the target system.
Can you handle migrations involving millions of patient records?
Yes. We have executed large-scale migrations involving millions of patient records. For high-volume migrations, we architect parallel processing pipelines, implement progress checkpointing, and build automated reconciliation reporting to track migration completeness in real time.
Planning an EHR Data Migration?
Our migration team has moved millions of patient records safely. Get a free migration readiness assessment and see how we can help your organization transition with confidence.
- Free migration readiness assessment
- Data mapping strategy review
- NDA and BAA available
- Response within 24 hours
Talk to a Migration Expert
Share your EHR migration requirements and our data migration team will respond within 24 hours.